HR GUIDANCE TOOL FOR SOUTH AFRICAN SMALL BUSINESS

WorkGuardSA™

Get it right from the start. Manage your employees consistently, document everything, and keep your processes aligned to SA labour law — from first hire to last day.

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NMW R30.23/hr · BCEA · LRA · Code of Good Practice: Dismissal 2025
⚖️ Built on SA labour law
📋 Aligned to BCEA & LRA
📜 2025 Dismissal Code built-in
📄 7 ready-to-use documents
🔒 Month-to-month · Cancel anytime
The reality for SA small business owners

Sound familiar?

These are the situations that cost South African SME owners thousands — and they happen every single week.

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"I thought I followed the process, but my paperwork didn't show it"

A missing step, an expired warning or a gap in the record can undermine a decision that was otherwise sound. Clear, consistent documentation helps you show what you did and why.

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"My employee is always sick — I can't do anything about it"

You can — but only if you have tracked the 36-month sick leave cycle and issued the correct counselling documentation first.

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"I gave a verbal warning but never wrote it down"

A verbal warning with no record might as well not exist. If the matter is ever questioned, you will be asked for a record — keep one.

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"I don't know if I'm paying my staff correctly"

The NMW is now R30.23/hr. Paying below it is a legal violation — penalty is 2× or 3× the underpayment. Most owners don't check.

What WorkGuardSA™ gives you

Everything you need to manage staff correctly

7 modules. All grounded in current SA labour law. Built specifically for small business owners with no HR department.

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Employee Register + NMW Checker

Store all employee records. Automatically checks every salary against the current National Minimum Wage (R30.23/hr) and alerts you to violations instantly.

All plans
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Progressive Discipline Engine

The system tells you what the correct next step is based on each employee's existing warnings. Verbal → Written → Final Written → Hearing. Auto-calculates expiry dates. Tracks signatures.

Growth & Pro
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Leave & Absence Tracker

BCEA-aligned tracking of annual leave (15 days), sick leave (30 days per 36-month cycle), and family responsibility leave. Alerts when limits are approached.

All plans
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2025 Dismissal Code — Built In

The biggest reform to SA dismissal law in 30 years, explained in plain language. Know exactly what changed on 4 September 2025 and what it means for your business — explained in plain language.

All plans
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Document Generator

Generate 7 ready-to-use documents in minutes. Verbal warning, written warning, final written warning, hearing notice, dismissal notice, sick leave letter, absconding notice.

3 on Starter · All 7 on Growth+
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Compliance Centre + 2025 Dismissal Code

All current SA labour law requirements in plain language — NMW 2026, new Code of Good Practice on Dismissal (Sep 2025), parental leave ruling, EE targets, POPIA, and more.

All plans

Why documentation matters

Good records and a consistent process take the guesswork out of managing people, from first hire to last day.

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Subscription plans

Choose the plan that fits your business

Month-to-month. No contracts. Cancel anytime. All prices include VAT.

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STARTER
R199/month
Up to 5 employees
Perfect for micro businesses
  • ✓ Employee register + NMW checker
  • ✓ Leave & absence tracking (BCEA)
  • ✓ Compliance Centre — all current law
  • ✓ 2025 Dismissal Code reference
  • ✓ 3 core documents (verbal, written, sick leave)
  • ✓ User manual & help guide
  • 🔒 Discipline engine
  • 🔒 All 7 documents
Month-to-month. Cancel anytime.
⭐ MOST POPULAR
GROWTH
R399/month
Up to 20 employees
The plan most SMEs need
  • ✓ Everything in Starter
  • ✓ Full progressive discipline engine
  • ✓ Warning tracking + expiry alerts
  • ✓ All 7 ready-to-use documents
  • ✓ 2025 Dismissal Code reference built-in
  • ✓ Dashboard alerts & action prompts
  • ✓ Priority email support
  • 🔒 Multi-branch / location
  • 🔒 CCMA case prep checklist
Month-to-month. Cancel anytime.
All plans are month-to-month · No long-term contract · Cancel anytime
Subscriptions managed via PayFast — South Africa's most trusted payment gateway
Questions? Email sales@breakingground-pl.co.za
Always up to date

Built on current SA labour law

Figures and provisions in WorkGuardSA™ are based on official Government Gazette publications. Always confirm current rates and rules before relying on them.

GG No. 54075 · 1 Mar 2026

NMW — R30.23/hr

Current National Minimum Wage. Retail sector (SD9) rates included.

GG No. 53294 · 4 Sep 2025

New Dismissal Code

The biggest reform to SA dismissal law in 30 years. Fully integrated.

Oct 2025

Parental Leave Ruling

Constitutional Court ruling. 4 months 10 days for all parents.

Apr 2025

EE Targets & Threshold

New earnings threshold R261,748/yr. Binding EE sectoral targets.

BCEA · Ongoing

Leave Entitlements

15 days annual · 30 days sick per 36 months · 3 days family responsibility.

LRA · Ongoing

Progressive Discipline

Verbal 3mo · Written 6mo · Final written 12mo · Fair hearing always required.

IMPORTANT DISCLAIMER

WorkGuardSA™ provides general information and guidance based on current South African labour legislation. The information provided does not constitute legal advice and does not create an attorney-client relationship. Breaking Ground P&L accepts no liability for any loss, CCMA awards, legal costs, or consequences arising from decisions made based on information provided within this platform. For complex legal disputes, retrenchments of 5 or more employees, or matters involving criminal liability, consult a registered labour law attorney.

WorkGuardSA™ is a trademark of Breaking Ground P&L (CIPC application filed 18 June 2026). All software, content, and document templates are protected under the Copyright Act No. 98 of 1978 (South Africa). Unauthorised copying, reproduction, or resale is strictly prohibited. All law verified against Government Gazette No. 54075 (3 Feb 2026) and No. 53294 (4 Sep 2025).

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